The HSMAI Europe and Business Travel Show Hotel RFP Exchange Forum – 8 October 2013, London

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A joint initiative from the team behind the Business Travel Show and HSMAI Europe

The lobby area of a previous HSMAI Meeting Exchange.
The lobby area of a previous HSMAI Meeting Exchange.

The Hotel RFP Exchange Forum is an opportunity for travel buyers, hotel suppliers and key RFP solutions providers to connect and network within one event. The event is aimed at providing a forum for all players within the RFP sector to keep up to date with the latest issues, initiatives and developments. The RFP Exchange also provides an opportunity for buyers to meet with hoteliers in a structured ‘speed dating’ style format.

Conference Agenda

8 October  
13:00 – 13:30 Registration

 

13:30 – 13:40 Welcome and conference orientation

HSMAI Europe and Business Travel Club

13:40 – 14:20 Keynote – Rob Sinclair Barnes, Director of Marketing, Amadeus UK & Ireland

Big Data and its implications in travel

14:20 – 15:15 Panel Session – The RFP Season  – the technology, the process, and the future

Moderated by Chris Reynolds Senior Partner 3-Sixty Global

  Geoff Andrew, Managing Director, Nexus World Services
  Jean Squires, Director of Business Development, Lanyon Inc.
  Douglas O’Neill, Managing Director & Owner Inntel Ltd
  Dave Conway, Area Account Director, Sabre Travel Network
15:15 – 15:30 Break
15:30 – 17:30 Structured Networking Buyer:Supplier
17:35 – 18:00 Wrap up
18:00 Business Travel Club drinks and networking
Speed meeting at previous HSMAI Meeting Exchange.
Speed meeting at previous HSMAI Meeting Exchange.

Benefits of attending

  • A chance to network with leading professionals from within the RFP industry sector
  • An opportunity to share experience and influence developments in the industry and gain insight into issues experienced by all players
  • An opportunity to get up to speed with essential business knowledge and new developments in this business discipline
  • A great opportunity to hold meetings with buyers and suppliers to finalise strategies for next year’s hotel programmes

Who should attend?

  • Travel buyers and managers who wish to learn about the RFP process and meet hotels and chains
  • Hoteliers who want to be part of consortia and corporate buyer programmes
  • RFP Solutions providers who want to connect with hotels and buyers
  • Consortia that are keen to develop a high quality hotel programe
  • Anyone who manages the RFP process and would like to influence progress within this sector

The Hotel RFP Exchange is a joint initiative from the team behind the Business Travel Show and HSMAI Europe. If you’re interested in attending the event as a participant or getting involved as a sponsor or exhibitor, then please contact postbox@hsmai.no.

HSMAI Europe Business Travel Show

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Hotel RFP Exchange Speed Meeting

Speed meeting at previous HSMAI Meeting Exchange.
Speed meeting at previous HSMAI Meeting Exchange.

Make the event your own by participating in the one to one RFP Exchange forum. Structured networking with individual meetings with invited travel buyers.

Sponsorship includes

  • One meeting table and two chairs
  • Registration for two company representatives
  • Event registration list: Delegate name, Company Name, Title
  • Inclusion of company literature in event promotional material

[sws_green_box box_size=”90″] EUR 900 [/sws_green_box]

Exhibitor/Solutions Provider

A stand at previous HSMAI Meeting Exchange.
A stand at previous HSMAI Meeting Exchange.

Ensure you gain the most out of your attendance and this event by taking your own dedicated space to meet with attendees at your leisure.

Sponsorship incudes

  • Table top exhibit and chair 3 m x 2 m
  • Registration for two company representatives (must be a direct employee of the partner’s company)
  • Participation in the opening or closing panel, or equivalent speaking opportunity
  • Event registration list: Delegate name, Company Name, Title
  • Inclusion of company literature in event promotional material

[sws_green_box box_size=”90″] EUR 1500 [/sws_green_box]

Coffee Breaks

Coffee break at previous HSMAI Meeting Exchange.
Coffee break at previous HSMAI Meeting Exchange.

Help keep people energised and moving throughout the afternoon by sponsoring our afternoon break.

Sponsorship of 30-minute networking and coffee break includes

  • Registration of one company representative
  • Promotion of your company on Conference Break slide
  • Your company logo displayed on signage at the coffee station,
  • Inclusion of company literature in event promotional material

[sws_green_box box_size=”90″] EUR 200 [/sws_green_box]

Post Conference Drinks

Drinks and informal mingling.
Drinks and informal mingling.
  • Co-Sponsorship of Business Travel Club drinks reception
  • Opportunity to address the delegates for five minutes prior to the drinks reception
  • One delegate registration
  • Your company logo displayed on signage in the drinks reception
  • Inclusion of company literature in Conference Pack

[sws_green_box box_size=”90″] EUR 600 [/sws_green_box]

Lanyards

  • LanyardSponsorship of Lanyards
  • Lanyard production at cost of partner
  • Inclusion of company literature in event promotional material

[sws_green_box box_size=”90″] EUR 250 [/sws_green_box]

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Are you coming? Please share the attendance with your friends (see below buttons).

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